for programs

For academies & programs

Fill classes. Keep families and coaches up to date.

Manage enrollment, groups, camps, coach schedules, attendance, parent billing and updates from one place.

Families see what’s next, the moment they sign in.

The household home leads with the week ahead — upcoming classes, who’s in the household, what’s booked — before anything else. The office and the coach are looking at the same class placement the family is.

The household home: lesson credit on the account, the week ahead as a calendar, everyone in the household and the active memberships — Household home · the week ahead, first thing · Harbourline Racquet Centre (demonstration organization)

Approve a class change without rebuilding two rosters.

Approve the transfer once. The old group, the new group, the coach’s calendar and the family’s schedule all change with it.

The transfers queue where a class-change request is approved once and every roster updates, with each pending request carrying the parent’s reason — Approve once · both rosters update · Harbourline Racquet Centre (demonstration organization)

Run the work your program does every day.

Manage classes, camps, billing, coaches, attendance and parent updates from one place. When a parent enrolls a child outside the age band a group is meant for, the office is asked to sign it off first.

Give each role a clear next step.

The office sees how full each class is, what has been paid and what is waiting for an answer. Coaches see their groups and rosters. Families see their child’s schedule, attendance, credit balance and any news.

The office dashboard opening on a Needs You strip of decisions waiting for an answer, above today’s lessons and the week’s stats — The office day starts at needs-you · Harbourline Racquet Centre (demonstration organization)

Programs start with a conversation — tell us how you run, and we set it up with you.

Book a demo →

School delivery & pickup

Run programs at the schools you don’t own.

The partner school, its pickup window and who’s staffing it stay attached to the class. Included with every subscription.

The Citywide schools page listing four partner schools — Fern Hill, Meadowbrook, Oakridge and St. Elmer’s — each with how long before pickup Citywide’s staff arrive and how many classes run there — Partner schools · pickup timing per site · Citywide (demonstration organization)

Citywide runs programs at four partner schools, each with its own pickup window — opening 20 to 40 minutes before pickup — and its own classes, so the office and the coach both know where to be and when.

Fill your classes

Turn interest into enrolled families.

Switch on a public page in your program’s own colours for trial requests, then work every enquiry in one place—so a full class is usually one follow-up away.

The front door, the lead workbench, retention signals and the office email inbox come with Plus and Complete. The office line — one pinned chat per household and per coach, staffed by your team — and the class group chats are in every plan.

Plus and Complete

Front door & lead workbench

Every trial request answered before it goes cold.

Requests arrive with where they came from—a QR code on a flyer, a shared link, social or direct. A quiet 24-hour clock keeps them moving, and the overdue ones rise to the top of the office inbox.

Children’s schedules stay private. The public class catalogue is off by default until you choose to show it.
One timeline per lead, with follow-up nudges Academy proposes and a person sends—never automatic.
Household match and conversion flag families you already know and count who enrolled, and where they came from.
Retention signals show you which children have stopped turning up and whose enrollment is nearly over, while there is still time to call.

The trial-request workbench: every enquiry as a row with its email, phone, the audience, and the child and notes where the family gave them, plus a status you move from New through Working to Converted

Little Rally Academy’s public join page in a phone browser: request a trial, create an account or browse programs, with an English, Dutch and Spanish switch at the top

Three program stories

Fill the place. Approve the class change. Run the class.

From enrollment to attendance, the office, coach and family can see what changed and what they need to do next.

01 · Mid-season enrollment

A family joins a class that started in May, and pays for four sessions.

Filtering by day and by the child’s age leaves only the groups that fit, each with its price and either the places left or a waitlist. Before anyone confirms, the €176.00 full-series price becomes €39.08, because fourteen of the eighteen sessions have already been played.

FindDay and age narrow the list to the groups with room.
PriceFourteen played sessions come off before the terms are accepted.
JoinThe place lands on the office roster with its date.

The Monday 16:00 Junior Development page with every past session struck through, and a checkout panel taking the €176.00 series down to €39.08 for the four sessions still ahead — Harbourline Racquet Centre (demonstration organization)**€176.00 becomes €39.08 · 14 played, 4 ahead**

02 · Class transfer

A Tuesday clash becomes a Thursday place — settled, not just moved.

A parent asks to move his son out of the Tuesday group because swimming lessons start after the holidays. The office sees the class already paid for, the class requested and the reason, and Academy prorates the new place so the price difference is settled at the same time.

RequestThe current class, the preferred class and the reason arrive together.
CheckFull groups are greyed out; only a class with room can be chosen.
Settle€176.00 paid against a €49.44 place leaves €126.56 as credit.

The transfer approval screen: the parent’s reason, a target-class picker marking full groups, and the settlement showing €176.00 paid against a €49.44 prorated place with the €126.56 difference set to become household credit — Harbourline Racquet Centre (demonstration organization)**€126.56 difference · settled as credit**

03 · Class delivery

The coach takes the register once. The office already has the season.

One button marks the whole group present; absent, late and excused are one tap each, with room for a note. The same marks build the office grid — every student against every held session, with an attendance percentage and an audit trail on later corrections.

PrepareThe coach opens the assigned roster on court.
RecordTwelve students, marked in a few taps.
ShareThe office grid fills in while the class is still running.

A coach’s roll call for a twelve-student session: a Mark everyone present button, a six-of-twelve progress bar, and per-student rows offering present, absent, late or excused with a level and a note — Harbourline Racquet Centre (demonstration organization)**12 on the roster · marked in a few taps**

Pricing for programs

Priced by your participants, classes and locations.

Start with the program you run today. Delivery at partner schools is included in every plan; the court allowance applies only if you also book courts.

For one smaller location

Start Core

€99 / month + VAT

Includes one location and up to:

150 active participants
3 coaches
4 courts

The Brightside Tennis Club dashboard, a four-court Start Core organization: fifteen things on the books, with season-end reviews, cancellations, trial requests and age-band reviews waiting — Brightside Tennis Club · Start Core (demonstration organization)

Enroll participants, schedule classes and camps, keep households and payments straight, and message families.

Talk to us about Core →

For one larger location

Start Plus

€199 / month + VAT

Includes one location and up to:

500 active participants
6 coaches
10 courts

The Harbourline Racquet Centre dashboard, a 10-court Start Plus organization — Harbourline Racquet Centre · Start Plus (demonstration organization)

Run the same day-to-day work as Core, plus views that show you where the schedule clashes and which coach is carrying too much. Plus also opens the public front door, the lead workbench, retention signals and the office email inbox.

Talk to us about Plus →

For multiple locations

Academy Complete

€349 / month + VAT

Unlimited contracted locations, participants, coaches and courts, with access set for each team.

The Northgate dashboard running three branches from one workspace — a multi-location Academy Complete organization with thirty-one things on the books — Northgate · Academy Complete (demonstration organization)

See schedules, people, payments and open decisions across every location and partner school. Complete adds the front desk: register, card terminal, cash-up, VAT export, staff roles and iPad desk mode. See how the front desk works →

Talk to us about Complete →

For hands-on onboarding

Academy Managed

From €499 / month + VAT

For programs that want help setting up Academy, importing agreed participant and household records and training coaches and office staff.

Plan the setup with your team
Import agreed participant and account records
Train office staff and coaches
Named onboarding contact
Priority support

Setup and migration are quoted separately. Custom feature work is not included in the monthly price.

See how onboarding works →

Onboarding is available on every plan. Guided setup, data migration and team training can be added to Core, Plus or Complete; choose Managed when you want that help to stay with you. See how onboarding works →

Book a demo See full pricing

Book a walkthrough

Show us your program week.

We’ll walk you through it live — with your classes, your coaches and your families. A proper demo, or whatever you want to see.

Programs start with a conversation — tell us how you run, and we set it up with you.